Privacy Policy
This policy applies to candidates, clients, website users, and job applicants.
1. Introduction
HRorion (“we,” “us,” or “our”) is committed to protecting the privacy of our candidates, clients, and website visitors. This policy explains how we collect, use, and safeguard personal information when you visit our website and in our recruitment and staffing operations.
2. Data We Collect
We may collect information directly from you (e.g., through applications) and from third-party sources (e.g., Social media, LinkedIn or job boards).
• Candidate Profile Data: Name, contact details, address, and nationality.
• Professional History: CVs, cover letters, education, work experience, and certifications.
• Financial Information: Current and expected salary, bank details (if hired), and tax identification numbers (if hired).
• Screening Data: Reference check notes, cognitive or personality assessment results, and interview feedback.
• Sensitive Data: If permitted by law, we may collect health/disability information for accommodations or diversity tracking with your explicit consent.
• Non-Personal Information: Browser type, Device information, IP address, Pages visited on our website
This information is collected through forms, website interactions, or direct communication.
3. Purpose & Legal Basis for Processing
We process data under the following legal grounds:
• Contractual Necessity: To take steps at your request prior to entering into an employment contract.
• Legitimate Interest: To evaluate your suitability for roles and manage our recruitment process efficiently.
• Consent: For activities like background checks or retaining your profile for future opportunities beyond a specific role.
• Legal Obligation: To comply with tax, immigration, and anti-discrimination laws.
4. Data Sharing & Disclosure
We may share your information with:
• Potential Employers: Clients who have engaged us for staffing services.
• Service Providers: Third-party vendors for background checks, IT support, or Applicant Tracking Systems (ATS).
• Regulatory Bodies: Where required by law or to protect our legal rights.
5. International Data Transfers
If we transfer data outside your country (e.g., from the EU to India), we use safeguards such as Standard Contractual Clauses (SCCs) to ensure equivalent protection.
6. Data Retention
• Unsuccessful Candidates: We typically retain data for 6–12 months unless you consent to a longer period (e.g., 2 years) for future roles.
• Successful Candidates: Data is transferred to our employee records and retained according to our Employee Privacy Policy.
7. Your Rights
Depending on your location, you may have the right to:
• Access a copy of your personal data.
• Rectify inaccurate or incomplete information.
• Request Erasure (the “Right to be Forgotten”).
• Object to or restrict certain types of processing.
• Withdraw Consent at any time for consent-based activities.
8. Security Measures
We implement technical and organizational measures, including encryption, multi-factor authentication (MFA), and role-based access controls, to protect your data.
9. Contact Us & Grievance Redressal
For questions or to exercise your rights contact our Data Protection Officer:
• Email: info@HRorion.com
• Grievance Officer: Vishal Verma
10. AI-Automated Screening & Decision-Making
We may use Artificial Intelligence (AI) and automated tools to improve the speed and fairness of our recruitment process.
• Technologies Used: We use [Insert Name of Tool, e.g., AI Resume Parser or Smart Matching] to analyze CVs for relevant skills and keywords compared to specific job descriptions.
• Human Oversight: Automated tools provide a score or recommendation, but final hiring decisions are always made by a human recruiter.
• Logic Involved: The AI evaluates data points like work experience, education level, and certifications. It does not process data to discriminate based on protected characteristics like age, gender, or ethnicity.
• Your Rights: If an automated tool significantly affects your application, you have the right to request human review, object to the automated processing, or ask for an explanation of the logic used.
11. Cookie Policy
Our website uses cookies to provide a personalized experience and analyze traffic.
• Strictly Necessary Cookies: Essential for site security and to allow you to log into your candidate portal.
• Performance & Analytics: We use tools like Google Analytics to understand how visitors interact with our job boards and career pages.
• Functional Cookies: These remember your preferences, such as language settings or “saved” job searches.
• Third-Party Cookies: Some recruitment tools (e.g., embedded video interview platforms or chatbots) may set their own cookies.
• How to Manage: You can adjust your preferences via our Cookie Consent Manager or by disabling cookies in your browser settings.
12. Digital Personal Data Protection
In compliance with the DPDP Act 2023, we ensure:
• Specific Consent: We only collect data necessary for the “specified purpose” of recruitment.
• Right to Withdraw: You can withdraw your consent for us to store your CV in our talent pool at any time.
• Data Fiduciary: HRorion acts as the Data Fiduciary and ensures your data is only shared with authorized partners.
13. Blog & Marketing Communications
We may use the contact information you provide (e.g., via a newsletter signup or blog comment) to send you updates, industry insights, and promotional materials. We do not sell personal data to third parties.
• Types of Communication: This includes our Monthly Recruitment Newsletter, blog post alerts, and updates about special career events or webinars.
• Legal Basis: We process this data based on your Consent (if you opted-in via a form) or our Legitimate Interest (if you are an existing client or candidate and the content is directly relevant to our recruitment services).
• Third-Party Tools: We may use service providers like [Mailchimp/SendGrid/others] to manage and deliver these communications. These providers are only authorized to process your data according to our instructions.
• Your Control (Opt-Out): Every marketing email includes a clear “Unsubscribe” link at the bottom. You can also withdraw your consent at any time by contacting us at info@HRorion.com.
14. Blog Interactions (Comments & Social Sharing)
• Public Information: If you leave a comment on our blog, your username and any information you provide in the comment will be publicly visible.
• Moderation: We reserve the right to remove comments that violate our community guidelines.
• Social Plugins: Our blog may include social media share buttons. These third-party platforms (like LinkedIn or Twitter) may collect your IP address and browsing data via cookies even if you don’t click the buttons.
15. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
HRorion
info@hrorion.com
www.hrorion.com
Effective Date: 18th January, 2026
Last Updated: 4th February, 2026